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Chill Resolutions

Chill Resolutions made under this policy are to be taken as decisions made under delegated committee powers. Committee resolutions do not automatically take precedence over Chill Resolutions, unless they are reversing, blocking, or amending a specific Chill Resolution or kind of Chill Resolution. Chill Resolutions may permit an exception to written policy, but not The Law or The Rules.

Chill resolutions can:

  • make new policies
  • change existing ones

But cannot:

  • change this policy (The Decision Making Policy)
  • enter into or amend contracts
  • revoke or suspend membership

Requirement for Authorisation

Activities that meet the following criteria MUST be authorised by a Chill Resolution before taking place:

  • Impacts / changes how others can use the space
    For example:
  • obstruction or occupation of passageways or shared spaces
  • prolonged, disturbing, or disruptive noise
  • Is public facing
  • Necessitates a risk assessment

This clause does not imply that activities not listed are so authorised under this clause, nor limit the circumstances in which authorisation may be sought through a Chill Resolution

Consensus Principles

Rewind uses consensus based decision making. A Chill Resolution is considered to have passed when there is any level of support and no standing objections. (As set out in "Types of Chill Resolution")

Objections are considered invalid if:

  • They stem from interpersonal relations that wouldn't don't pose any personal safety or organisational risks.
  • They are concerns relating to risks that have been addressed or deemed unlikely to eventuate

Types of Chill Resolution

  • Chill Resolution at a Committee Meeting / Chill Meeting / Working Group Meeting
  • A Chill Resolution is passed at a meeting if at least one member present at the meeting is in support, and there are no standing objections.
  • A decision made in this way must be entered into the meeting minutes
  • A working group can only make decisions within the scope delegated to them by the committee
  • Chill Digital Resolution
  • A proposal needs to stand for more than 24 hours in the "Chill Resolutions" matrix room, and is passed if it after that point has support and no standing objections.

Meetings

Agenda items should be reserved only for things that cannot be decided easily over a digital resolution such as the "Get Amongst It" matrix room.

Meetings happen every 1.5 weeks alternating between Wednesday 6PM and Sunday 12PM when at least 2 people can attend. Dates are set at least 3 meetings in advance. Agenda points for the next meeting must be submitted at least 2 days prior to the meeting time, to give everyone a chance to review the agenda points.

Meetings should have snacks, Rewind will provide up to $20 for this.

Chairs for meetings should be selected when a meetings agenda is decided upon. There should always be at least one meeting in advance selected. Chairs who have not chaired before should be assisted by experienced chairs, until they feel confident in the role.

Hand signals are to be inducted at the start of every meeting.

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AGREE/DISAGREE Twinkles - Direction indicates (dis)agreement, with what is being said or with a consensus proposal, up for agree, down for disagree. Flat hands means that you are unsure. One may be asked to clarify one's position.

STACK - To cue a comment raise one hand and look to the chair to confirm your addition.

Point of PROCESS - This sign shows one has an idea for how to improve meeting process. (Goes immediately)

CLARIFYing question - This shows one has a question necessary to clarify what was just said. (Goes next)

DIRECT response - This shows you have something that must be said after the person speaking, usually for clarity’s sake. (Goes next)

BLOCK - Hard block is holding arms up and crossed. This indicates a firm opposition to the proposal. This signifies the that the approval of the proposal goes against the interests or principles of the group.

TIME - is pointing to your wrist. This reminds group to be aware of the time.

CENTER- This sign shows the meeting has drifted from topic and should be brought back (goes immediately)

VIBES - This sign shows conflict has arisen and should be put aside and settled later.

Conflicts of interest

If a decision for some reason causes a conflict of interest that would go against charity law and the organisations constitution, the member(s) or people involved must forego their chance for input on the decision. In cases where the conflict of interest includes a critical role within the organisation for example, a big purchase and the treasurer, the decision cannot be made by Chill Resolution.